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Recipe Name:

Identifying patients eligible for a Mental Health Treatment Plan Review

Rationale:

A GP Mental Health Treatment Plan (GP MHTP) provides a structured framework for GPs to undertake early intervention, assessment and management of patients with mental disorders. The review item is a key component for assessing and managing the patient’s progress once a GP MHTP has been prepared. Reviewing a patients MHTP is a significant element in facilitating a cycle of mental health care. A  patient’s MHTP should be reviewed at least once in a 12 month period. From 1st November 2011 the GP MHTP item numbers for preparation of a GP MHTP are 2700, 2701, 2715 and 2717. These replace item numbers 2702 and 2710. A GP MHTP is valid for 12 months and the review item number for a MHTP is 2712. This recipe card has been reviewed and updated in conjunction with the General Practice Mental Health Standards Collaboration. For further information on the GPMHSC, visit www.gpmhsc.org.au

Target:

Patients currently on a MHTP

CAT Starting Point:

  1. CAT Open - CAT4 view (all reports) loaded
  2. Population Extract Loaded and Extract Pane “Hidden”
    1. Filter Pane open and under the ‘General’ tab ‘Active Patients’ (3x <2 years) selected (this step can be
       omitted if you want to search for all patients).
     

 

 

 

Filter Steps

  • In “Conditions” Tab, under “Mental Health” category, select “Yes”. This includes the conditions Anxiety, Depression, Schizophrenia and Bipolar.

 

 

  • In the "Date Range (Results)" tab, click on the radio button next to ‘<= 12 mths’ to select only results entered in the last 12 months. Please note that this filter affects MBS items and clinical results.

 

 

  • Click 'Recalculate to apply the filter

 

Recipe Steps Reports

  • Hide Filters
  • Select the "MBS Items" tab
  • Click on the bar for "GP - MHTP" on the graph

 

  • Click on the ‘Not Recorded’ tab under the ‘MBS item’ tab.
  • Click on the bar for MBS item 2712 (GP MHCP Review).

 

 

Click on "Report" on the top of your screen to do a cross-tabulation report to include only those patients meeting all of the selected criteria on the graphs. For more information on cross-tabulated reports, see here.

 

This report will provide the practice with a list of those patients who have a mental health condition, have been billed in the last 12 months for a MHTP but have not been billed for a MHTP review in that period of time. The last 2 columns of the report display 1) the date the GP MHTP was billed and 2) the date the last review was billed.

 

 

To Export Patient List to Microsoft Excel:

1.  Click on the “Export Icon”  at the top of the Patient Reidentification window.

2.  Click on “Excel”

3.   Choose a file name and a location to save to (eg. Create a folder C:/ClinicalAudit/CAT Patient FollowUp)

4.  Click “Save”

 

The steps above will produce a list of patients with contact details in MS Excel which can then be used to:

1.   Go back through the individual patient records in the GP Clinical Desktop System (CDS) and update known records

2.  Phone patients to update their record

3.  Produce a mail merge to recall patients for follow up